General Records Schedules (GRS)
- What is the data?
- How do I access the data?
- Why was this data selected?
- What high-value criteria does it meet?
- Is this the first time the data is available?
- Who may be interested in this information?
- Whom do I contact if I have questions about this data?
What is the data?
The General Records Schedules (GRS) are issued by the Archivist of the United States to provide agencies with disposition authority for records common to several or all Federal Government agencies. These schedules authorize (36 CFR 1227.10), after specified periods of time, the destruction of temporary records or the transfer of permanent records to the National Archives of the United States (NARA). “The GRS” refers to the entire set of schedules, but “GRS” is also commonly used to refer to a single schedule within the whole.
The data is 45 comma-separated values (CSV) files, one for each schedule in GRS Transmittal 30 (December 2019), plus a data dictionary listing the fields exported from ERA, and a brief feedback survey.
How do I access the data?
The data is available for download in a zip file.
A simplified version of GRS data is available in the following spreadsheet
Why was this data selected?
The GRS is currently online in formats that are not fully searchable or manipulatable. These CSV files include these functionalities.
What high-value criteria does it meet?
The General Records Schedules (GRS) cover the most common administrative records across the government.
Is this the first time the data is available?
This is the first time the information is available in CSV format.
Who may be interested in this information?
Agency records officers, record management specialists, lawyers, academics, statisticians, historians, researchers, and archivists may all find this data useful.
Whom do I contact if I have questions about this data?
E-mail: grs_team@nara.gov. The Team would be very happy to hear about your experience when using the data. Please take our survey.